Metadata Navigation and filtering feature that are available in SharePoint 2013 and 2016 are Highly efficient ways of filtering your list and library content. See the details below to understand how this can be implemented.

For configuring this feature, all you need is just activating the “Metadata Navigation and Filtering” feature in SharePoint.

1. Steps to Activate this feature

Site Actions-> Site Settings – >Manage Site Features – > Search for Metadata Navigation and Filtering feature – > Click Activate

2. Activating this feature helps to prepare your filter plan

This is no big deal. Rather, it is all about the parameters that define your filtering. For example i need to filter the document library using the following parameters

• Filter the library using the created user
• Filter the library of list using the modified date.
• Filtering the document library using content types
• Filtering the document library using the custom category column in the list etc.

3. Setup the list or library to support Metadata navigation and filter.

Go to the list – > List or Library settings – >  Under general settings click on Metadata Navigation settings

4. Select the hierarchy columns and select the key filter column based on your needs. Click OK

These settings are necessary, as you get to select the type of parameter needed for your content filtering in the process.

5. Now go to the list and you can see the filter at the left hand side.

This is an easy way to filter SharePoint list or library contents.

1. SharePoint Structured Navigation.
2. SharePoint Managed Navigation

SharePoint structured navigation is the easiest navigation type of navigation because it saves you a lot of time, and it has lots of features like targeting the navigation element to a specific user as well as adding of link and sub links etc.

So why do I still have to go for managed navigation since the structured navigation is very easy to use. The answer is very simple. The managed navigation has got lots of advantages when comparing it to structured navigation. Here are some of those advantages.

1. If your requirement is to have more than two levels of navigation element you have to use managed navigation.
2. Managed navigation can be integrated with search and pages so the navigation term can be able to search.
3. Ability to create friendly urls is an amazing advantage of managed navigation. Using this you can create your own custom url and target it to a page.

One of the disadvantage of using Metadata navigation is that, we can use a metadata navigation term with only one site collection.

One other important questions is, is it possible to make this security based? Yes we can make each navigation element to show up for the users who have permission to the target location of the navigation.

Follow these steps to help you get this done.

Go to term store – > Select the navigation term – > At the right side click on Navigation tab – > Select the radio button for Term driven pages with friendly urls.

Click OK

After the above configuration, click on Term Driven pages tab and customize the friendly url of the page the map it with the target location using the target page settings.

This configuration will make this navigation permission driven, only users with permission in the target sub site will be able to view it in the top navigation.

SharePoint framework is the most recent way of creating awesome client side webparts and extensions using open JavaScript framework or using normal JavaScript. This new model provides full development support for client side development, easy integration with SharePoint data and open source tools. With the ability of SharePoint framework, you will be able to use modern web technologies and tools for the development of full mobile responsive apps which is able to deploy to SharePoint very easily. Currently this version is available for SharePoint online and soon it will be also available for on-premises.

Features of SharePoint Framework

• The webpart created by SPFx does not have any iframes in it, this will overcome the disadvantage of SharePoint apps having iframe.
• The developer can choose his own development frameworks like React, Knockout, Handlebars, Angular and more.
• This enables the developer to access the life cycle.
• The tools are based on common open source client development tools such as npm, TypeScript, Yeoman, webpack, and gulp.
• The performance is better and reliable.
• This will run in the context of the current user.
• The administrator have the ability to deploy the SPFx apps to different site collections in a single click.
• There is no need to trust it even if it is deployed like SharePoint app.
• SPFx webparts are compatible in both classic and modern pages.
• SPFX webpart have very advanced property panel customization.

SharePoint Framework allow the developer to write codes in type script and they can utilize object-oriented programming techniques in writing their codes.

Why SharePoint Framework is important

SharePoint is available for end users as online and on-premises. While SharePoint is being used as an intranet portal by most companies, some companies still adopt it for their external websites too. In these cases users need additional webparts and customization which is not available by default in SharePoint. Since that customization capability was lacking, users were now customizing SharePoint with the help of different programming models using managed codes like C# and client side scripting like JavaScript, JQuery etc. Server side programming using managed code is acceptable in on-premises but this is not easy to maintain in online since multiple tenants are running side by side. So Microsoft completely removed the use of managed code in SharePoint online 2016 and they provided SharePoint app model and JavaScript injection for customizing SharePoint with both of them having their respective advantages and disadvantages.

Custom JavaScript code in script editor webpart or content editor is one of the widely used webpart in SharePoint online since it is very easy to create.

The disadvantage of this is that there is no option for developers to create additional property for these webparts, the script editor webpart is not easy to package and reuse, it is in a different page. A user with design permission can change the webpart code by editing the page and these webparts are not marked as safe for scripting. Hence, these webparts will be prevent running in the sites created from self service with no script feature enabled.

SharePoint app model have lots of advantages, the apps created using SharePoint app model will be fully isolated from the SharePoint web, so there is less chance of breaking the functionality due to the use of malfunctioning code and this will still be useful for creating advanced functional apps.

But the disadvantage of sharepoint apps is, they create an iframe to render the web app, this is not good for mobile compatible pages. The add-ins added in the on-premises pages with basic windows authentication will give continuous login prompts, and this can be fixed only in the same network using credential management feature of internet explorer or group policy management tools. But users who access the site outside the network will get the login prompt.

Conclusion

Most of the disadvantage of the old SharePoint development model can be avoided by the new development model using SharePoint framework. The development of new framework webpart can be handled using the Yeoman generator and Visual Studio code. This will make the development a lot easier and more productive.

In you don’t have it follow the steps below to install it

Configure development environment

Install NodeJS

Install NodeJS LTS version.

If you are in Windows, you can use the msi installers in this link for the easiest way to set up NodeJS.If you have NodeJS already installed, check if you have the latest version by using node -v. It should return the current LTS version.If you are using a Mac, we recommend that you use homebrew to install and manage NodeJS

Install Yeoman and Gulp

Yeoman helps you kick-start new projects, and prescribes best practices and tools to help you stay productive. SharePoint client-side development tools include a Yeoman generator for creating new web parts. The generator provides common build tools, common boilerplate code, and a common playground website to host web parts for testing.

Enter the following command in powershell to install Yeoman and gulp:

npm install -g yo gulp

Install Yeoman SharePoint generator

The Yeoman SharePoint web part generator helps you quickly create a SharePoint client-side solution project with the right toolchain and project structure.

To install the SharePoint Framework Yeoman generator globally, enter the following command in powershell:

npm install -g @microsoft/generator-sharepoint

If you need to switch between the different projects created by using different versions of the SharePoint Framework Yeoman generator, you can install the generator locally as a development dependency in the project folder by executing the following command in powershell:

npm install @microsoft/generator-sharepoint –save-dev

Once you are done with the installation, you will be able to create new webparts using SharePoint framework.

Install a code editor

You can use any code editor or IDE that supports client-side development to build your web part, such as:

• • Visual Studio Code
  • Atom
  • Webstorm

The steps and examples in this documentation use Visual Studio Code, but you can equally use any editor of your choice.

How to create New webpart Project

1. Open windows powershell as administrator
2. Create a directory to store the files using powershell by running the following command

md <folder name>

3.  Navigate to the new folder

cd .\<folder name>\

4.  Call yeoman SharePoint generator and create project.

yo @microsoft/sharepoint

5.  This will request a couple of details, enter all of those, and that will create the new project for you.

a.  What is the name of your project

b.   What is the SharePoint version

c.    Select if the admin should have the option to deploy this app to all site or not.

d.     Select the type of client side component.

e.    Enter the webpart name

f.   Enter the webpart description

g.  Select the framework of the webpart, this is just for scaffolding purpose

h.  All Settings to be done in one screen

.

After the configuration, there is a confirmation message like the following.

6.  Once you are done with that, enter the following powershell command to open the code in visual studio code.

Code .

This article helps you to understand how to install the SharePoint Mobile application on your android mobile phone. Launch the Google Play store from your mobile and perform a search for the Microsoft SharePoint application on the search bar.

The SharePoint application will be displayed on the screen with a light blue icon as shown in the image.

Click on the green install button to download and install the Microsoft SharePoint application to your mobile.

Once the application is installed on the mobile, open the SharePoint application. It will ask for an email address of your work or SharePoint. Enter the SharePoint email address and click on the arrow mark to navigate to SharePoint.

You may also use the SharePoint server URL in the middle of the page to access the Sharepoint portal. Now the Microsoft SharePoint mobile version is successfully installed and ready to use. The mobile version is very compact, handy and things are a lot simpler to use than on a Personal Computer.

The Salient Features of SharePoint Mobile App

The SharePoint android application has three main sections of operation, News, Find and Me.

News in the SharePoint App

News is the area where all the updated data from whole team members appear. A news filter is also available on this page to filter all news, news from particular sites and news earlier saved for future use.

Find in the SharePoint App

Find is the section for managing your search preferences.

Type on the search bar to search whatever you want to find on SharePoint. You can search for any sites, people, recent files and featured links. Frequently accessed sites will be already listed at the top of the page. People of your organization are listed towards the bottom and it also lets you search for people inside your organization.

Personal Profile in the SharePoint App

The last sector is the “Me” icon which consists of the personal profile, a section to manage your recently accessed files and saved items. News pages and files can be saved for later use in the saved items section.

At the top of this page below the name and email a “My Profile” link is added. This is a section for you to manage your name, designation, contact information, recent files, and your recently posted emails are listed.

Scrolling down this section lead you to more option like the notification settings, feedback section, application version, and application user terms and policies.

Now you know how to install a SharePoint Mobile application from Google Playstore. Try to install the SharePoint mobile application on your mobile phone and check whether it suits you or not.

Tell us about your SharePoint mobile application experience in the comments section. If you enjoyed this blog post, share it with your friends and let them learn how to install SharePoint Mobile!

Benefits of using Intranet Bee as Your Company Intranet

These salient features attract customers because of our best performance, requirements, satisfaction, and value for money. Let us see each and every benefit in detail

1. Fastest loading Intranet on the Planet

Intranetbee has been the fastest loading SharePoint online intranet templates with a max loading time of just 2-4 seconds. Very advanced methodology and the expertise from professionals promise you faster loading of pages within a matter of few seconds. This is very unique and you cannot find it anywhere else.

The greatest challenge faced by customers is to overcome the slow loading of intranet pages in SharePoint Online. An intranet is used to speed up the internal processes of a company, but what happens if the intranet itself is slow? At this point, kick start your organization intranet with Intranet bee templates to experience hassle-free loading of pages.

The promising speed helps you feel lightweight while managing files and organizing tasks. Reprogram your environment with our intranet templates to increase productivity and improve your profit. People need to be aware of the best intranets providers available across the globe.

2. Enhanced admin dashboard

The Enhanced admin dashboard enables Intranet Bee customers to access and manage sites within the simple admin dashboard itself. The left navigation includes options like Site dashboard, Add site, Repositories, Navigation, Logo, Regional settings, Users, Analytics and Launch intranet. If these options are available in the admin dashboard it is a lot more simple to manage every setting.

The admin dashboard will be able to launch various pre-defined site templates and design elements to ease the look and feel of the user interface. Apart from these widely available options, the simpler look and feel of the admin page helps anybody to manage the pages with minimum knowledge in SharePoint.

3. User-friendly content management

Intranet Bee uses incredibly smooth content management with advanced widgets and compact design elements. Our interface is very appealing that it can maintain user interaction for hours with its simple structure and ease of access.

With a proactive new user interface, the Intranet bee promise that users can manage their content effectively. The users with certain permission can add content from their home page itself. In such a scenario widgets have options to add and edit contents.

4. Forty+ reusable widgets for a very affordable price

The vast array of widgets helps users to simplify tasks without wasting a huge amount of time. Intranet bee provides significant widgets like News, Events, Alerts, Ideabox, etc. which extends to forty plus widgets of great use and importance. Intranet bee is the only provider of such a power-packed package of widgets in this price range.

The available widgets perform various functions and have several unique properties. This large number of widgets ensures that all your needs will be completely met without leaving anything behind.

5. ‘My-Personal’ page for accessing personal data

Another major feature is a dedicated ‘My personal’ page for accessing your own personal data. This is very important that you can even access and manage your personal data safe and secure along with all other documents without messing up. Do you think this is cool? This is our distinctive attribute towards making things more advanced and simple.

The ‘My-personal’ section has dedicated widgets to manage your personal files. To cite an example, One drive widget shown below is an example of one such widget. There are several other widgets to save recent files and links. This section also helps to track documents shared with you, people you follow and your planner tasks.

Share Point Project Management System in Intranet Bee

As a huge Intranet provider, Intranet Bee has a creative and well-planned interface with an all-new integrated SharePoint project management system to create and manage new projects and tasks effortlessly. This blog will talk about the Intranet Bee SharePoint project management tool and it’s featured architecture in detail.

SharePoint Project Portal Architecture:

• Groups
• Dashboard
• Projects
• My Tasks
• Archives
• Settings

Let’s roll and expand your knowledge on these six outstanding SharePoint project portal web parts and it’s salient features.

#1 Group

The group is a section to show the overview of your clients and projects. Sometimes the added client maybe your previous client or existing client or prospects. Here you can add any data and even an inquiry can be listed in the group based on the information.

The collected details like title, name, mobile, and email are added and related types are assigned. In this section, client details will be listed like tiles and their number of projects will be visible at the bottom of each tile. The arrow mark in the bottom tile will take you directly to that project’s window.

#2 Dashboard

A dashboard is an area to view your personalized tasks overview. This section consists of certain widgets that will let you understand the tasks which need immediate attention. Another importance of this dashboard is it shows your recently running projects.

The overdue tasks will be also be listed in one of the widgets which will remind you to stay focused on everyday tasks. More widgets are there to list your task for the day and to show you a performance matrix to show how effectively you complete your day to day projects.

#3 Projects

Our projects section is one of the most important section where all projects are created. An ‘Add New’ button at the left top is used to create new projects. When creating a new project, it will take you to a new popup window, here you can add the name of that project and assign it to any group or you can simply save the project.

In the popup itself, there is an option to upload any related project files. In the top-right section, there is an option to customize the view as a tile or slabs. In the slab view, you can view the project name, people associated with the project, total tasks in the project, task progress and whether the project is active or not.

#4 My Tasks

My tasks are another important module that lists the personal view of the tasks assigned to someone. This section shows tasks from various projects and assigned to whom and who assigned it. Here the assigning person can set the task type, its priority, due date and title for the task.

The person who is assigned tasks can see all the details from the main page itself. Click on any assigned task to see more details about the tasks, also to add notes, access documents and change the status.

There is a search bar at the top of this page to search for any tasks by name. Also, view and filter are available to sort based on owner and assignee. The new tasks will be listed under a ‘not-started’ heading and which are in progress will be listed under the ‘in-progress’ heading.

#5 Archive

The archive is where all the inactive tasks and projects are stored. It acts as a recycle bin for a project management system. The archived tasked can be activated if needed or can be stored as archived if they are unimportant. The projects which are completed or temporarily closed are usually moved to archived.

#6 Settings

The settings page is to manage the project settings. The main idea of this area is to customize the form and customize view fields. In the view fields section, certain view fields can be enabled or disabled based on the requirement. The view fields are activated by radio buttons available on the page. Forms are also enabled or disabled using radio buttons available on the page. You can enable or disable several options as per your requirement in Intranetbee’s SharePoint Project management portal.

Are you ready to explore the newest intranet bee site design and custom themes for your intranet? Here are the top reasons why intranet bee site designs and custom themes are the best among intranet users. The unique design of sites and rare color themes are unavoidable criteria for creating a good looking intranet for your organization.

Superfast loading speed, customizable web parts, forty-plus mindblowing widgets, and a variety of color schemes are added advantages of our unique design. To deliver a better working experience, a fresh as well as an appealing user interface is very important. With the help of timely designs, custom-developed themes and multipurpose widgets intranet bee made this fairly possible. This is one such reason for people to list Intranet Bee as the best intranet provider on the planet. This article will focus on certain custom site designs and more frequently used themes to understand the design patterns and color schemes.

Intranet Bee Site Design 1

This is one of the best designs of Intranet Bee. The page showing in the image is a home page designed using the Intranet Bee templates. After Adding the bee widgets it is neatly arranged in the site by setting layouts and changing certain properties. This page loads very fast and it is very elegantly styled.

The blue color shown is an Intranet Bee custom created color theme. The yellow and blue colors are given to the tiles to improve the look and feel of the homepage. Likewise, it is possible to change the blue to yellow, green or any other colors as per the requirement of the client.

Another theme applied to the same design is shown below.

Intranet Bee Site Design 2

This is yet another site design, we can identify that the majority of the widgets can be changed to any position based on your priorities. Intranet Bee creates designs based on customer preferences in all elements especially colors. The color of the other widget has been given to a few tiles to depict the dual-tone is very much suited to sites.

The site looks very different when another theme is applied.

Intranet Bee Site Design 3

This is another design similar to the above 2 designs. These designs also load very faster. Different themes are added to understand the differences and how various sites look different.

Intranet Bee Site Design 4

Yet another design similar to the above one. The main difference is in the position of the widgets and color schemes. This design also loads faster.

Intranet Bee Site Design 5

This design has a lot more customizing options than other designs. This a cool design and tiles widget has some peculiarities. It displays the images instead of icons.

Intranet Bee Site Design 6

This is a kind of modern design and it is very different from all the above designs. The theme color changes are also negligible.

Intranet Bee Site Design 7

This site design is almost similar to other designs. The main attraction of this design is the long slider bar at the top section. The description can also be seen at the rightmost side.

SharePoint HR Intranet Portal for an Employee Management System

The ease of access as well as the pace of loading pages is one such attractive key feature of this hr portal on SharePoint. The importance of all the modules of the Intranet Bee SharePoint hr portal template is depicted in this article.

SharePoint HR Portal consists of 9 subsystems:

• Dashboard
• Employees
• Management
• Candidates
• Files
• Leaves
• Jobs and Openings
• Contents
• Settings

Let’s have a read up on these nine important modules of this SharePoint hr portal features.

1. Dashboard

The first icon of the human resource management system is the SharePoint hr portal Dashboard. The Dashboard gives a small overview of New Candidates who recently joined, Upcoming Leaves of employees, all Recent Documents which are accessed and all available Openings in the company.

This is a cool feature, right? Apart from other systems, all this information will be shown on a single page with just one click on the Dashboard. Thus the advanced Dashboard shows a small overview of most important tasks of our SharePoint online HR portal.

2. Employees

This is certainly another most exciting feature, it is a table with four columns lists that contain details of all the employees. The headings of this table include Name, Phone Number, Job Title and Email.

If you click on an employee you can view another page to find the details of that employee and manage his documents. This employee session has two unique features On boarding and Off boarding.

On boarding refers to the set of procedures to be taken while the employee is joining the company. Starting on-boarding feature will alert all the concerned departments to follow the steps while an employee is joining.

Off boarding is just the opposite of on boarding, when an employee is relieving the company this off boarding will alert all departments to do whatever they need to do with the employee resignation.

Employee leaves details are mentioned after the on boarding session. The employee is a very useful session for any company because all the steps can be stored and obtained very fast from a vast number of employees in a company. There is also a search bar at the top to find people based on the above attributes.

3. Management

This is the page to display the company’s top layer individual details. This portion shows who is your company CEO, CTO or other important manager level personnel.

The name, image, and designation are printed on a tile and displayed here. A quick look towards the company management can be seen on this page. Employees can also refer to this page to get any information regarding the change of managers or management.

4. Candidates

The candidate’s page is almost similar to the employee’s page. It contains all the general details about candidates who visit or attend interviews in the company. The details include First Name, Last name, Job Title, Date of Birth, Email and Mobile Number.

The above-mentioned on boarding feature is available here also. Like Employees page, this page also contains a search bar to search and sort details if necessary

5. Files

This is the page to upload and store all the documents associated with the human resource management team. Various documents, images, leave requests, scanned copies of official documents can be saved as soft copies. The uploaded files can be further shared with people with the help of a share button.

The files which are uploaded can be downloaded later for any other uses or can be deleted if they are not necessary. There is a search bar at the top to find files from this list. The files are sorted by default.

6. Leaves

Here the Human Resource Manager can manage the leaves of employees. The human resource manager will get a notification on who is applying for the leave. At this point, he can check whether the applied person has enough leave balance to apply for a leave. If not the manager can convert the leave to unpaid leave. The employee name, number of leaves, end date and assignee of the leave are listed on this page.

You can also view the status of the leave, whether it is approved, pending to approve or it is being rejected. If the person has exceeded the permissible leave limits then the leave request is rejected. Certain type of leaves needs permission from the authority such leaves will be shown as pending to approve.  A search bar is there if you need to search for something.

7. Jobs and Openings

This is very similar to a job portal. The internal employee requirements are listed on this page. The title of the job designation can be seen along with the number of required people and the status of selection. It also shows who posted the requirement. You can search for any particular listing in the search bar.

8. Contents

This is a super-useful page to manage the whole contents of the site. This page has small links with all the above-mentioned features and some additional links to manage different contents like Hr files,  images, quick forms, expense reports, reservations, travel request and more. The small icons are arranged in a way that quick access is possible any of the contents available on the page.

9. Settings

The settings page is used for creating new leave settings where the leave criteria are mentioned. You can also create new criteria for several designations and groups. Employees can refer to these criteria before applying for leave. For example, The maximum possible leave for a Software Engineer is 12 in a year. Such leave criteria can be created in this Leave Settings page.

Conclusion: The need for SharePoint HR Portal

The SharePoint HR Intranet Portal in Intranetbee has 9 top attributes and uncountable features internally. Do you know how the intranet bee has become the fastest growing intranet provider on the planet? Internet Bee cares for its customers to build an easy and stable intranet across there company. Feel the difference in using the next-generation features and ultra-fast loading of pages.

Are you aware of the fact that you can store up to 30 million items or files in a SharePoint list or library? Yes, it is true. However, there is 5000 items limit in a single view for lists.

For very large lists with a large number of data, the list view threshold is 5000 items.

Here in this article, we discuss a few steps to understand and overcome certain errors while managing large lists and libraries.

Read on.

[toc]

10 Easy Ways To Manage Large Lists and Libraries in SharePoint

Below mentioned are the best possible ways to manage large lists and libraries in SharePoint.

1. Use Modern View

The modern view in SharePoint is the best to display a large number of items. The classic experience has fewer errors when compared to the modern view but often the modern view is more recommended.

2. Add indexes

Filtering or sorting a column that doesn’t have an index, may encounter errors. 

Add an index manually from List Settings > Indexed Columns. 

Automatic index creation in the modern experience is limited to lists and libraries with less than 20,000 items. 

Indexes are automatically created in the following two situations: 

• When saved views have columns used for sorting or filtering. 
• When sorting in the modern experience.

3. Edit the list view

Edit your list view if an error occurs when working with a large list.

• First sort by the column and Then sort by the column, select None.
• First group by the column and then group by the column, select None.
• For all columns in the Totals section, select None.
• From the Columns section, clear all but one column for display.

4. OneDrive Sync

When the large SharePoint libraries are allowed to synchronize with OneDrive it might sometimes the connection breaks and it may lead to unexpected errors.

5. Calculated Columns

When you try to create calculated columns on lists with very large data, most it can become unresponsive and finally become an error.

6. Custom Made Views

Certain custom-made views other than normal views can result in error messages or misconfiguration. Try to hold a very small number of items in each view.

7. Bulk Edit

When a user tries to edit the metadata for multiple files by selecting most of them, then it can reach the threshold limit and become an error.

8. Apply Unique Permissions

When a user tries to create unique permissions for a list or library that contains more than 1,00,000 items. SharePoint won’t allow breaking the permissions on a list or library with more than 1,00,000 items. If it is forcefully done it will prompt an error.

9. Renaming Large Library

When a user tries to rename a large library or folder that contains a large number of items i.e., more than the view threshold limit. It will show an error message that the library cannot be renamed.

10. Reorganize Large folders

When a user tries to move or reorganize libraries with a large number of documents or images it may lead to an unexpected error.