Share Point Project Management System in Intranet Bee

As a huge Intranet provider, Intranet Bee has a creative and well-planned interface with an all-new integrated SharePoint project management system to create and manage new projects and tasks effortlessly. This blog will talk about the Intranet Bee SharePoint project management tool and it’s featured architecture in detail.

SharePoint Project Portal Architecture:

• Groups
• Dashboard
• Projects
• My Tasks
• Archives
• Settings

Let’s roll and expand your knowledge on these six outstanding SharePoint project portal web parts and it’s salient features.

#1 Group

The group is a section to show the overview of your clients and projects. Sometimes the added client maybe your previous client or existing client or prospects. Here you can add any data and even an inquiry can be listed in the group based on the information.

The collected details like title, name, mobile, and email are added and related types are assigned. In this section, client details will be listed like tiles and their number of projects will be visible at the bottom of each tile. The arrow mark in the bottom tile will take you directly to that project’s window.

#2 Dashboard

A dashboard is an area to view your personalized tasks overview. This section consists of certain widgets that will let you understand the tasks which need immediate attention. Another importance of this dashboard is it shows your recently running projects.

The overdue tasks will be also be listed in one of the widgets which will remind you to stay focused on everyday tasks. More widgets are there to list your task for the day and to show you a performance matrix to show how effectively you complete your day to day projects.

#3 Projects

Our projects section is one of the most important section where all projects are created. An ‘Add New’ button at the left top is used to create new projects. When creating a new project, it will take you to a new popup window, here you can add the name of that project and assign it to any group or you can simply save the project.

In the popup itself, there is an option to upload any related project files. In the top-right section, there is an option to customize the view as a tile or slabs. In the slab view, you can view the project name, people associated with the project, total tasks in the project, task progress and whether the project is active or not.

#4 My Tasks

My tasks are another important module that lists the personal view of the tasks assigned to someone. This section shows tasks from various projects and assigned to whom and who assigned it. Here the assigning person can set the task type, its priority, due date and title for the task.

The person who is assigned tasks can see all the details from the main page itself. Click on any assigned task to see more details about the tasks, also to add notes, access documents and change the status.

There is a search bar at the top of this page to search for any tasks by name. Also, view and filter are available to sort based on owner and assignee. The new tasks will be listed under a ‘not-started’ heading and which are in progress will be listed under the ‘in-progress’ heading.

#5 Archive

The archive is where all the inactive tasks and projects are stored. It acts as a recycle bin for a project management system. The archived tasked can be activated if needed or can be stored as archived if they are unimportant. The projects which are completed or temporarily closed are usually moved to archived.

#6 Settings

The settings page is to manage the project settings. The main idea of this area is to customize the form and customize view fields. In the view fields section, certain view fields can be enabled or disabled based on the requirement. The view fields are activated by radio buttons available on the page. Forms are also enabled or disabled using radio buttons available on the page. You can enable or disable several options as per your requirement in Intranetbee’s SharePoint Project management portal.

Are you ready to explore the newest intranet bee site design and custom themes for your intranet? Here are the top reasons why intranet bee site designs and custom themes are the best among intranet users. The unique design of sites and rare color themes are unavoidable criteria for creating a good looking intranet for your organization.

Superfast loading speed, customizable web parts, forty-plus mindblowing widgets, and a variety of color schemes are added advantages of our unique design. To deliver a better working experience, a fresh as well as an appealing user interface is very important. With the help of timely designs, custom-developed themes and multipurpose widgets intranet bee made this fairly possible. This is one such reason for people to list Intranet Bee as the best intranet provider on the planet. This article will focus on certain custom site designs and more frequently used themes to understand the design patterns and color schemes.

Intranet Bee Site Design 1

This is one of the best designs of Intranet Bee. The page showing in the image is a home page designed using the Intranet Bee templates. After Adding the bee widgets it is neatly arranged in the site by setting layouts and changing certain properties. This page loads very fast and it is very elegantly styled.

The blue color shown is an Intranet Bee custom created color theme. The yellow and blue colors are given to the tiles to improve the look and feel of the homepage. Likewise, it is possible to change the blue to yellow, green or any other colors as per the requirement of the client.

Another theme applied to the same design is shown below.

Intranet Bee Site Design 2

This is yet another site design, we can identify that the majority of the widgets can be changed to any position based on your priorities. Intranet Bee creates designs based on customer preferences in all elements especially colors. The color of the other widget has been given to a few tiles to depict the dual-tone is very much suited to sites.

The site looks very different when another theme is applied.

Intranet Bee Site Design 3

This is another design similar to the above 2 designs. These designs also load very faster. Different themes are added to understand the differences and how various sites look different.

Intranet Bee Site Design 4

Yet another design similar to the above one. The main difference is in the position of the widgets and color schemes. This design also loads faster.

Intranet Bee Site Design 5

This design has a lot more customizing options than other designs. This a cool design and tiles widget has some peculiarities. It displays the images instead of icons.

Intranet Bee Site Design 6

This is a kind of modern design and it is very different from all the above designs. The theme color changes are also negligible.

Intranet Bee Site Design 7

This site design is almost similar to other designs. The main attraction of this design is the long slider bar at the top section. The description can also be seen at the rightmost side.

Are you aware of the fact that you can store up to 30 million items or files in a SharePoint list or library? Yes, it is true. However, there is 5000 items limit in a single view for lists.

For very large lists with a large number of data, the list view threshold is 5000 items.

Here in this article, we discuss a few steps to understand and overcome certain errors while managing large lists and libraries.

Read on.

[toc]

10 Easy Ways To Manage Large Lists and Libraries in SharePoint

Below mentioned are the best possible ways to manage large lists and libraries in SharePoint.

1. Use Modern View

The modern view in SharePoint is the best to display a large number of items. The classic experience has fewer errors when compared to the modern view but often the modern view is more recommended.

2. Add indexes

Filtering or sorting a column that doesn’t have an index, may encounter errors. 

Add an index manually from List Settings > Indexed Columns. 

Automatic index creation in the modern experience is limited to lists and libraries with less than 20,000 items. 

Indexes are automatically created in the following two situations: 

• When saved views have columns used for sorting or filtering. 
• When sorting in the modern experience.

3. Edit the list view

Edit your list view if an error occurs when working with a large list.

• First sort by the column and Then sort by the column, select None.
• First group by the column and then group by the column, select None.
• For all columns in the Totals section, select None.
• From the Columns section, clear all but one column for display.

4. OneDrive Sync

When the large SharePoint libraries are allowed to synchronize with OneDrive it might sometimes the connection breaks and it may lead to unexpected errors.

5. Calculated Columns

When you try to create calculated columns on lists with very large data, most it can become unresponsive and finally become an error.

6. Custom Made Views

Certain custom-made views other than normal views can result in error messages or misconfiguration. Try to hold a very small number of items in each view.

7. Bulk Edit

When a user tries to edit the metadata for multiple files by selecting most of them, then it can reach the threshold limit and become an error.

8. Apply Unique Permissions

When a user tries to create unique permissions for a list or library that contains more than 1,00,000 items. SharePoint won’t allow breaking the permissions on a list or library with more than 1,00,000 items. If it is forcefully done it will prompt an error.

9. Renaming Large Library

When a user tries to rename a large library or folder that contains a large number of items i.e., more than the view threshold limit. It will show an error message that the library cannot be renamed.

10. Reorganize Large folders

When a user tries to move or reorganize libraries with a large number of documents or images it may lead to an unexpected error.

What is SharePoint intranet?

SharePoint is a platform that enables you to create hundreds of business solutions. Incorporating SharePoint is something any business worth to grow cannot miss. You can have the top strategy and smart team but failing to input such crucial platform will cost your company a lot. You can opt to choose SharePoint and leverage the best for your business. For you to efficiently use it, you need to ensure that you understand the platform entirely.

SharePoint gives you a stage to manage some hefty office tasks in simple, digital, and a natural way. It is a top digital product for your human resource. The management and document storage system allow you to collaborate, share, and discover your teams in the firm.

Below are top five reasons why investing in SharePoint is the best idea you can have as an enterprise.

One in all

All offices are moving out of the tales of using separate applications to manage their tasks to the one which houses all you need in one comprehensive package. SharePoint Intranet and the cloud Office 365 has proven to be one of most effective technological products you can utilize for higher output under one umbrella. Before corporates, startups and individuals were on the hurdle trying to research and innovate various means to simplify their work. Thanks to the product innovators companies are happy enjoying the privilege of handling one task under one umbrella. It is an exciting product with flawless features.

In today’s world people tend to use their phones, so the applications. The collaboration platform is everyone dear since it provides an extra platform to add applications via the Microsoft office store. In fact, the applications allow customization, and they are known for its flexibility. How does it feel to manage some of your tasks in an application using your phone? Great is not even fitting the right word. As an entrepreneur with your curiosity, you should be expecting a lot in terms increased output.

SharePoint and Office 365 Intranet allows you to integrate social media giants, Twitter and Facebook. Besides the platform has its social media tools that you can utilize to create groups in your office. The brilliant product allows every user to correlate well and expand on collaboration. At this age in time, you cannot afford to lack social media in your business if you are going to succeed in your niche. The top developer added a tool that allows you to use “@” whenever you are following specific information or documents. Such collaboration is very crucial for business.  As a prospective user, feel encouraged to collaborate with this top product and enjoy your stay with social tagging.

Start to use the Office 365 and SharePoint intranet and count yourself out the tiring process of handling several tasks in different applications. In other words, you should be lucky to exist in the times when such a platform is growing to be viral for both simple and world-class offices.

Information Access and Security

In recent times companies are getting scared of all that comes with cyber-attacks and loss of significant data. Again, the fear cannot bar us from working online. What is the cost of evading the fear? SharePoint offers you top security system at all level of the information distribution channels. You can be sure to communicate effectively with your teams without any hitches or interference from the dark web guys. It can be tough for someone who has lost information due to hacking, but the reality is it meets all the security standards and protocol.

The excellent and most secure product administration center allows you to get the compliance and security of the product. Here you get notifications of every task of the company employees. Also, you can command center to get the audit reports with regards to security. As a user of the SharePoint 2013 intranet sites, I love to use the granular level to fit my ability to control and get the leading security. Having such a product is undoubtedly recommendable to any organization.

It is good to be not worried about the security of your Office 365 Intranet when sharing information with others using Dropbox or even SkyDrive. The policies are set in a way that in case the systems feel you mess around with the security it will require you to get permission from the administrators after two clicks. You should be now excited to get the product immediately. What an amazing application to have in this century.

 Best content Organization

SharePoint has one of the unique and enthralling file system organization. People are now shifting from the cabinet form of storing office information to an online system. Paperwork is annoying and boring with the advancement of technology. Office 365 Intranet is becoming a necessity in every office when it comes to arranging it regarding category, subcategory, and specific keyword search to quickly navigate through your files.

Worrying about space to put your thousands of files should now be a thing of the past. Stress from fear of losing your data due to haphazard on your disk should never be among your options. With Office 365 Intranet you can easily version and share your information at the place of your comfort so long, you have an internet connection. In fact, the phenomenal thing that will make the product acceptable to all your competitors is the ability to retrieve an old document. You should, very soon, be sure to find out that your counterparts are enjoying increased productivity. Be first to experience the countless benefits that come with the product.

Every firm has several events to handle. Such functions are essential to the success of the organization. Failing to hold them can surely cost you a significant portion of your business. Where does SharePoint and Office 365 come in now? You get a reminder of all the tasks pertaining tracking your events or corporate meeting you key into your SharePoint Intranet. The Microsoft product has vital features which allow you to create a task list. How does it feel to complete project management success in ease and timely manner? Of course, SharePoint keeps you updated on what parts of the project you ought to finish. Responding to clients’ email alert keeps you in front of your competitors. Integration of Office 365 is a perfect product to help you succeed in managing your organization and attaining your strategic plan.

At a click of the sync button, you can get an update of your folders. Other applications would require you to be online. The SharePoint is an example of an application of hi-tech which allows uploading your documents with such a click offline. Wonderful! As a user of SharePoint, I remember one of my clients marveled at the exceptional performance of the product.

Flexibility

The world of eight hours of work is almost diminishing, and people need to access the system from a mobile point. People are pushing for a system that supports working from home or environs outside an office. When you have the SharePoint, you are sure of great work from workers in case they are on vacation. They can submit projects while at Peru for holidays. Your manager may be out of town, and you need to sign the payroll for the release of payments. It should not be alarming. SharePoint and Office 365 Intranet allow you to sign the payroll and send it back to the office remotely. The taste of the product and services goes beyond outstanding. It’s top notch!

Other than completing tasks you can follow the news, from any device or the location. Such elasticity will give you the power to end tasks within the stipulated time, and you can quickly hit the targets for the company. Anytime you make the announcements you do not need to do an email or pluck memo cards on the board. You can do it, fine, but SharePoint intranet portal features avails an avenue for that. Your employees may be heading to attend business and monitor what updates are new to the organization. Facilitating proper communication is propelling your business to greater heights.

Ready for Use

Any business would want a Readymade Intranet that is final and for consumption. The product should be polished, distinguished, and top regarding delivering the goals and objectives of the business. As an entrepreneur, a calm mind is fundamental to your success. You can opt to achieve this by acquiring the SharePoint Intranet product and Office 365. It will save you from hormonal imbalance due to inability to complete a task in time.

It is worth to invest in buying the product since it has already made samples. Also, depending on your budget you can choose from the vast array of features what to use and what not. You should have assurance of getting the results you are seeking for in your firm. It will save your time, an element that waits for no man. Your ability to protect others tasks increases. Giving your best is not enough getting the best tool is. Giving the company the best, will not move your business to feature in Forbes as the top franchise, acquiring a user-friendly and wholesome product as SharePoint should be your resolution.

Office 365 collaboration

Many at times you have to accompany yourself with a laptop with all the Microsoft Office tools installed in your gadget. What happens when the product key expires? You face frustration and turmoil sometimes, when you have an urgent task. The good news is SharePoint can put you out of the mess since it allows collaboration or integration of the Office 365. How does Office 365 come along with the task in your Microsoft Office tasks? Office 365 allows you to handle numerous tasks inclusive the ones you get from the package of Microsoft Suite. Great, I know this is the most exciting product for you right now.

What does it take to qualify and install the SharePoint? In fact, some of the customers ask whether there is an online version. Office 365 helps for such purposes. With the hosting in the cloud, it can offer an array of services to you. It facilitates Skyping, incorporates One Drive and SharePoint. Office 365 enables you to do a Full Office Licensing, helps you do a hosted Email, full mobile office experience, usage of the upcoming Social media giant Yammer among other tasks.

SharePoint Intranet and Office 365 Intranet provide you numerous features to help you as the manager organize the layout according to your business structure. For sure, getting such a feature will offer you not only an enthralling experience but also spice your energy for maximum output of your firm. Not forgetting, your business will scale to the top of your competitors of course if you have the refined strategy. Of which as a business, I believe top strategy and plan is your major. Office 365 Intranet gives you a chance to add a new department or new employee. Is this not the top product for you? Its adaptability and ability to provide a platform give you leeway for best growth without fear of management bottlenecks.

In conclusion, investing in SharePoint Intranet is worth every coin of your business. You may come across other preachers of SharePoint, but for sure the product will drive your business to serve humanity the best way. If service is not the best leverage for you in a company then what else? A complete product with all features to organize your work and office. The most flexible tool to use in managing your office when you are enjoying the fresh air of Las Vegas or the exquisite scenery of the Pyramids of Egypt. You should be on top of your game and to achieve this information security and proper organization of your files is necessary. You cannot afford to run your business and keep on failing without realizing that you got the solution when you sacrifice. The best entrepreneur is known to use the top and most simple products of technology such as SharePoint Intranet and Office 365. It is the ultimate driver of productivity in your business.

Metadata Navigation and filtering feature that are available in SharePoint 2013 and 2016 are Highly efficient ways of filtering your list and library content. See the details below to understand how this can be implemented.

For configuring this feature, all you need is just activating the “Metadata Navigation and Filtering” feature in SharePoint.

1. Steps to Activate this feature

Site Actions-> Site Settings – >Manage Site Features – > Search for Metadata Navigation and Filtering feature – > Click Activate

2. Activating this feature helps to prepare your filter plan

This is no big deal. Rather, it is all about the parameters that define your filtering. For example i need to filter the document library using the following parameters

• Filter the library using the created user
• Filter the library of list using the modified date.
• Filtering the document library using content types
• Filtering the document library using the custom category column in the list etc.

3. Setup the list or library to support Metadata navigation and filter.

Go to the list – > List or Library settings – >  Under general settings click on Metadata Navigation settings

4. Select the hierarchy columns and select the key filter column based on your needs. Click OK

These settings are necessary, as you get to select the type of parameter needed for your content filtering in the process.

5. Now go to the list and you can see the filter at the left hand side.

This is an easy way to filter SharePoint list or library contents.

1. SharePoint Structured Navigation.
2. SharePoint Managed Navigation

SharePoint structured navigation is the easiest navigation type of navigation because it saves you a lot of time, and it has lots of features like targeting the navigation element to a specific user as well as adding of link and sub links etc.

So why do I still have to go for managed navigation since the structured navigation is very easy to use. The answer is very simple. The managed navigation has got lots of advantages when comparing it to structured navigation. Here are some of those advantages.

1. If your requirement is to have more than two levels of navigation element you have to use managed navigation.
2. Managed navigation can be integrated with search and pages so the navigation term can be able to search.
3. Ability to create friendly urls is an amazing advantage of managed navigation. Using this you can create your own custom url and target it to a page.

One of the disadvantage of using Metadata navigation is that, we can use a metadata navigation term with only one site collection.

One other important questions is, is it possible to make this security based? Yes we can make each navigation element to show up for the users who have permission to the target location of the navigation.

Follow these steps to help you get this done.

Go to term store – > Select the navigation term – > At the right side click on Navigation tab – > Select the radio button for Term driven pages with friendly urls.

Click OK

After the above configuration, click on Term Driven pages tab and customize the friendly url of the page the map it with the target location using the target page settings.

This configuration will make this navigation permission driven, only users with permission in the target sub site will be able to view it in the top navigation.

SharePoint framework is the most recent way of creating awesome client side webparts and extensions using open JavaScript framework or using normal JavaScript. This new model provides full development support for client side development, easy integration with SharePoint data and open source tools. With the ability of SharePoint framework, you will be able to use modern web technologies and tools for the development of full mobile responsive apps which is able to deploy to SharePoint very easily. Currently this version is available for SharePoint online and soon it will be also available for on-premises.

Features of SharePoint Framework

• The webpart created by SPFx does not have any iframes in it, this will overcome the disadvantage of SharePoint apps having iframe.
• The developer can choose his own development frameworks like React, Knockout, Handlebars, Angular and more.
• This enables the developer to access the life cycle.
• The tools are based on common open source client development tools such as npm, TypeScript, Yeoman, webpack, and gulp.
• The performance is better and reliable.
• This will run in the context of the current user.
• The administrator have the ability to deploy the SPFx apps to different site collections in a single click.
• There is no need to trust it even if it is deployed like SharePoint app.
• SPFx webparts are compatible in both classic and modern pages.
• SPFX webpart have very advanced property panel customization.

SharePoint Framework allow the developer to write codes in type script and they can utilize object-oriented programming techniques in writing their codes.

Why SharePoint Framework is important

SharePoint is available for end users as online and on-premises. While SharePoint is being used as an intranet portal by most companies, some companies still adopt it for their external websites too. In these cases users need additional webparts and customization which is not available by default in SharePoint. Since that customization capability was lacking, users were now customizing SharePoint with the help of different programming models using managed codes like C# and client side scripting like JavaScript, JQuery etc. Server side programming using managed code is acceptable in on-premises but this is not easy to maintain in online since multiple tenants are running side by side. So Microsoft completely removed the use of managed code in SharePoint online 2016 and they provided SharePoint app model and JavaScript injection for customizing SharePoint with both of them having their respective advantages and disadvantages.

Custom JavaScript code in script editor webpart or content editor is one of the widely used webpart in SharePoint online since it is very easy to create.

The disadvantage of this is that there is no option for developers to create additional property for these webparts, the script editor webpart is not easy to package and reuse, it is in a different page. A user with design permission can change the webpart code by editing the page and these webparts are not marked as safe for scripting. Hence, these webparts will be prevent running in the sites created from self service with no script feature enabled.

SharePoint app model have lots of advantages, the apps created using SharePoint app model will be fully isolated from the SharePoint web, so there is less chance of breaking the functionality due to the use of malfunctioning code and this will still be useful for creating advanced functional apps.

But the disadvantage of sharepoint apps is, they create an iframe to render the web app, this is not good for mobile compatible pages. The add-ins added in the on-premises pages with basic windows authentication will give continuous login prompts, and this can be fixed only in the same network using credential management feature of internet explorer or group policy management tools. But users who access the site outside the network will get the login prompt.

Conclusion

Most of the disadvantage of the old SharePoint development model can be avoided by the new development model using SharePoint framework. The development of new framework webpart can be handled using the Yeoman generator and Visual Studio code. This will make the development a lot easier and more productive.

In you don’t have it follow the steps below to install it

Configure development environment

Install NodeJS

Install NodeJS LTS version.

If you are in Windows, you can use the msi installers in this link for the easiest way to set up NodeJS.If you have NodeJS already installed, check if you have the latest version by using node -v. It should return the current LTS version.If you are using a Mac, we recommend that you use homebrew to install and manage NodeJS

Install Yeoman and Gulp

Yeoman helps you kick-start new projects, and prescribes best practices and tools to help you stay productive. SharePoint client-side development tools include a Yeoman generator for creating new web parts. The generator provides common build tools, common boilerplate code, and a common playground website to host web parts for testing.

Enter the following command in powershell to install Yeoman and gulp:

npm install -g yo gulp

Install Yeoman SharePoint generator

The Yeoman SharePoint web part generator helps you quickly create a SharePoint client-side solution project with the right toolchain and project structure.

To install the SharePoint Framework Yeoman generator globally, enter the following command in powershell:

npm install -g @microsoft/generator-sharepoint

If you need to switch between the different projects created by using different versions of the SharePoint Framework Yeoman generator, you can install the generator locally as a development dependency in the project folder by executing the following command in powershell:

npm install @microsoft/generator-sharepoint –save-dev

Once you are done with the installation, you will be able to create new webparts using SharePoint framework.

Install a code editor

You can use any code editor or IDE that supports client-side development to build your web part, such as:

• • Visual Studio Code
  • Atom
  • Webstorm

The steps and examples in this documentation use Visual Studio Code, but you can equally use any editor of your choice.

How to create New webpart Project

1. Open windows powershell as administrator
2. Create a directory to store the files using powershell by running the following command

md <folder name>

3.  Navigate to the new folder

cd .\<folder name>\

4.  Call yeoman SharePoint generator and create project.

yo @microsoft/sharepoint

5.  This will request a couple of details, enter all of those, and that will create the new project for you.

a.  What is the name of your project

b.   What is the SharePoint version

c.    Select if the admin should have the option to deploy this app to all site or not.

d.     Select the type of client side component.

e.    Enter the webpart name

f.   Enter the webpart description

g.  Select the framework of the webpart, this is just for scaffolding purpose

h.  All Settings to be done in one screen

.

After the configuration, there is a confirmation message like the following.

6.  Once you are done with that, enter the following powershell command to open the code in visual studio code.

Code .