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Bee Document management

Document management controls the life cycle of documents in your organization — how they are created, reviewed, and published, and how they are ultimately disposed of or retained. Although the term “management” implies that information is controlled from the top of the organization, an effective document management system should reflect the culture of the organization that uses it. The tools that you use for document management should be flexible enough to enable you to tightly control a document’s life cycle if that fits your enterprise’s culture and goals, but also to let you implement a more loosely structured system if that better suits your enterprise.

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Document Management Features

Widely Used

SharePoint plays a dominant role in some of the world’s largest businesses, which means many workers use it as their intranet and document sharing experience

Highly Scalable

Since so many SharePoint users are MS Office customers, the platform can grow to handle multiple business requirements

Mobile Compatible

SharePoint has been compatible with Microsoft mobile devices through Office 365 for a few years, but it now has a mobile app for iOS, with Android and Windows

User Experience

Very consumer-friendly technology

Fast

It has improved the search function to deliver results faster, and there are new ways to create sites and site collections more quickly

Document Management Classic Features

Cost-effective

Your purchase needs to provide a quick and meaningful return on investment

Search capabilities

You want a wide range of options to quickly find files. You should be able to search by the file’s name and its content

Ease of use

The easiest document management system is to use, the less burden it will be

Mobile access

Consider the working anytime, anywhere culture and pick a solution that smartphones and tablets can easily access

Integration

Easily integrate with the programs you already use, such as your email client and customer relationship management software

Collaboration and social networking

The ability for multiple users to view and add their contributions to a single document.

Security

The system restricts who can see specific documents, provide good security management.

Document Management Service Options

Development
    • On-premises (SharePoint Server 2016 or 2019).
    • Cloud (SharePoint Online).
    • Hybrid

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    Migration
      • Third-party platform – SharePoint On-premises.
      • Third-party platform – SharePoint Online.
      • SharePoint Server 2013, 2016, 2019 – SharePoint Online/Office 365.

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      Customization
        • Intranet branding to promote corporate values and maintain consistency of your digital environment.
        • Intranet redesign via creating custom web parts and add-ins to help it regain popularity among users.

        Customization