This article features how to roll out Teams when you have existing SharePoint team sites. The popularity is due to the fact that Teams is a lot more than just a chat app. It has now emerged as one of the top collaboration hubs.
To really take full advantage of Teams, you need to understand how it interacts with Microsoft’s whole suite of cloud productivity apps and tools. You also need to understand how it interacts with SharePoint as well.
If you already use SharePoint and actively use your existing team sites, there are few things you should know if you’re thinking about rolling out Teams anytime soon.
SharePoint Team Site
Team site: Focused on collaboration and connected via Office 365 Groups, team sites are generally organized by department or project and bring together a group of people working together.
Communication site: Focused on broadcasting information to a wider audience, communication sites might be used to share information within an entire organization like an HR portal.
Microsoft Teams only works with top-level sites. If you already have SharePoint established and your infrastructure includes a lot of subsites, those subsites won’t work with Teams.
Microsoft Teams vs SharePoint
SharePoint’s is into managing your documents. Teams are mainly the chat tool, It also acts as a hub of productivity, representing a new way of collaboration.
Whereas Teams is not meant to be a place to store files. The files you see stored in the Teams files tab aren’t stored there. It shows your team’s files that are stored on your team’s team site in SharePoint.
To be clearer, Microsoft Teams and SharePoint are two completely different platforms with different capabilities. To compare the two isn’t really accurate. It is, however, important to understand how the two integrate with one another for a better collaborative environment.
File Storage in Teams
There is a lot of confusion about using Teams and working on files where they’re stored because they see the File tab within Teams. Microsoft Teams and SharePoint are interconnected by an Office 365 Group.
Every time you create a new team in Teams, you’re also creating a new Office 365 Group, Calendar, Planner, and SharePoint team site.
For every channel you create in Teams, a folder within a SharePoint document library is automatically created for you.
When you click on the Files tab within a channel in Teams, the files you see are stored in a document library on a SharePoint team site.
Organize Files in SharePoint
SharePoint is storing and managing all of your teams’ documents. It is a brilliant idea to make sure everything is organized before integrating Teams into it.
Make sure that people are using some of the most advanced features of the document libraries in SharePoint.
SharePoint’s more advanced content management capabilities essentially point it as a file share up in the cloud.
Having everything properly organized on the SharePoint side of things will help when it comes to rolling out , this is a very new and a different way of working.
Microsoft Team from an Existing SharePoint Site
If you have an existing Team Site for a dedicated department you are probably using it to store documents and communication. But you might realize you want Teams for more emergency chat capability, which is what Teams is going to allow you to do.
You can create a new team associated with that team site. That’s going to give you the ability to manage your SharePoint files through Microsoft Teams. The power of it is that you’re moving all the information and all the conversations you have into Microsoft Teams and combining that with SharePoint Online.
You can create a dedicated team from within the existing SharePoint team site.
- Navigate to the home page of the existing SharePoint team site.
- 2.Make sure the site is set to private.
- You should see a Microsoft Team icon in the bottom left corner of the screen. Click on Create a team.
- Once your team is created, you can use the Microsoft Teams app to collaborate with a new associated team.
- SharePoint team site should now include a new Teams link in the left navigation.