Performance Issues In SharePoint List

6 Easy Ways To Avoid Performance Issues In SharePoint List

In this article, We will show you the best ways to avoid performance issues in SharePoint list

SharePoint List is one of the most used features in SharePoint by all types of users. Be it a developer or business user you must have already used SharePoint List for some purpose.

What do you do when your SharePoint list grows larger? The first thing is the performance issue, it will take time to load the data.

6 Best Ways To Avoid Performance Issues In SharePoint List

Below are the different ways that you can try to improve performance issues in your SharePoint List.

#1 Limited SharePoint columns

Keep limited columns in your SharePoint list which helps to render the list fast and improves loading time.

#2 Limited lookup columns

Lookup columns will have performance issues to get the data from the respective lookup lists. Even the PeoplePicker field also a lookup field which lookups from a user list of the site.

#3 Avoid using Calculated columns

Calculated columns will do some operations if any value changes, so avoid using the calculated columns if possible.

#4 Reduce the columns in the views

Create simple views with necessary columns which will reduce the data selection to render the views.

Follow below steps to control what columns to be displayed in the view,

  • Click “Add Columns” and then choose “Show/Hide Columns”.

Add Columns And Show Hide Columns

  • Select the limited columns to display and click “Apply”

Edit view cloumns

#5 Implement column indexing

5000 is the Threshold limit for SharePoint list items, if the limit crossed, we cannot load the items to avoid that implement column indexing.
By default, ID column is indexed. There are some limitations in indexing also which are as follows,

  • We cannot index all the columns, for example we cannot index Multi Line of text, Multiple People Picker.
  • Indexing has to be implemented before reaching 20,000 items in a list. It is not possible to implement indexing once it crosses the 20,000 item limit.
  • We can index only 20 columns at the maximum

Here is how you can implement indexing on a list,

  • Open any list that you want to index, go to the list settings like below,

Implement indexing on list

  • In the upcoming page scroll and find the option “Indexed columns”

indexed columns option

  • In the next screen, click “Create a new index”
  • Choose the column you want to index and click “Create”

Indexed Columns Edit Index

#6 Create better views with proper filtering

Apply the filters in the view in an efficient way so it filters only the necessary data to render rather loading all the list items.
To apply filters in the SharePoint list, use the OOTB filter section like below,

Filters In SharePoint List

Conclusion

I hope this article helps you to get understand the different ways you can follow to improve the performance of list. If you have any questions/issues about this article, please let me know in the comments.

Leave a Comment

Your email address will not be published. Required fields are marked *

Scroll to Top
Do you want us to set up free intranet for SharePoint for you?
WAIT!

I am so confident that you will benefit from the Intranetbee! I would like to present to you a 100% discount off the original price!

Subscribe and get free SharePoint Intranet software right now!
Thanks for your interest on Intranetbee! We will get back to you with installation instructions!